It is important to establish the road to success by providing
a planning document and communicating an expected level of performance
for all employees. It is recommended that the planning stage of
the evaluation be completed and communicated to employees within
the first four weeks of employment. Employees need to understand
and realize early in their employment the success criteria by which
they will be evaluated.
A supervisor should provide periodic feedback during the evaluation
period prior to the annual review. A documented midpoint assessment
with the employee during the evaluation year is strongly encouraged
not only to pinpoint performance concerns but also to provide positive
feedback as well.
If unacceptable performance is evident, the employee should be notified as soon as possible and this notification should be documented. This will give an opportunity to overcome any deficiency prior to the annual review.
If improvements are not made, a supervisor may issue a Warning
Notice of Substandard Performance. This is done if performance becomes
substandard in one or more essential job function(s) or objective(s)
that significantly impact overall performance. Supervisors must
be sure that a planning stage document is in place prior to issuing
the warning notice.
A workshop for supervisors of classified employees is available
for individuals who would like to learn more about evaluating employee
performance using the Employee Performance Management System. EPMS
for Supervisors is a performance appraisal workshop designed for
supervisors to learn methods and techniques in using the EPMS as
a communication tool when evaluating employees and setting performance
objectives. The workshop also provides clarification when dealing
with substandard job performance issues as well as ensuring understanding
of the importance of preparing the EPMS planning document.
New supervisors are encouraged to attend and will receive guidance
and information in completing the EPMS document, hands-on experience
with writing success criteria, and exploring case exercises that
illustrate various scenarios in which supervisors must consider
the ideas presented in the class and identify what decisions or
actions they would undertake. Experienced supervisors also can take
advantage of this workshop to refresh or update their skills in
conducting the evaluation review. This workshop is held each month
at no charge. Detailed information on EPMS for Supervisors and online
registration is available at the Professional
For detailed information, refer to HR 1.36, Performance
Appraisal for Classified Employees.
EPMS FormsThe management/supervisory
and the nonsupervisory forms are available in Adobe Acrobat's Portable
Document Format (PDF) and can be completed online before being printed
for signatures. If you do not have Adobe® Acrobat® Reader,
it can be downloaded free of charge from Adobe's