What to do about reporting time
due to weather conditions
State and University policy concerning time lost from work as a
result of an official closing or delayed opening is that employees
will be given the option of taking annual or compensatory leave,
taking leave without pay, or making up the time; except when the
Governor declares a state of emergency and approves the use of hazardous
weather emergency leave with pay. In this case, the Governor's approval
of hazardous weather emergency leave with pay provides for absences
from work without taking annual or compensatory leave, or making
up the time.
Employees can record hazardous weather emergency leave using specific
time codes in ITAMS, USC's Internet-based Time & Attendance
Management System. Time codes are listed below. If you have questions
about which codes to use, refer to the ITAMS time code training/reference
document available on the Payroll web site at http://busfinance.admin.sc.edu/payroll/
or call the Payroll Office at 777-4227.
- HAZW-PAID Paid Weather Time use only when the
Governor declares the weather related absence as leave with pay
(no makeup time required).
- WEATHER-RPT Weather Time Taken use this code to record
the hazardous weather absence that will be made up at a later
- WEATHER-MKUP Weather Time Made Up use this code to record
the makeup hours that are worked.
A deadline will be established for making up time off due to winter
weather conditions and should be scheduled with the approval of
If you worked during the hours that the University was closed, you
do not have to make up that time.
Return to Weather & Emergency
Go to Hazardous Weather and Emergency