State and University policy concerning time lost from work as a result of an official closing or delayed opening is that employees will be given the option of taking annual or compensatory leave, taking leave without pay, or making up the time; except when the Governor declares a state of emergency and approves the use of hazardous weather emergency leave with pay. In this case, the Governor's approval of hazardous weather emergency leave with pay provides for absences from work without taking annual or compensatory leave, or making up the time.

Employees can record hazardous weather emergency leave using specific time codes in ITAMS, USC's Internet-based Time & Attendance Management System. Time codes are listed below. If you have questions about which codes to use, refer to the ITAMS time code training/reference document available on the Payroll web site at http://busfinance.admin.sc.edu/payroll/ or call the Payroll Office at 777-4227.

• HAZW-PAID Paid Weather Time — use only when the Governor declares the weather related absence as leave with pay (no makeup time required).
  
  
• WEATHER-RPT Weather Time Taken — use this code to record the hazardous weather absence that will be made up at a later date.
  
  
• WEATHER-MKUP Weather Time Made Up — use this code to record the makeup hours that are worked.

A deadline will be established for making up time off due to winter weather conditions and should be scheduled with the approval of your supervisor.

If you worked during the hours that the University was closed, you do not have to make up that time.

Return to Weather & Emergency Information.

Go to Hazardous Weather and Emergency Leave Policy.